1. Caseload and attendance
This is probably the most important data that we need to keep. Personally, my caseload fluctuates
throughout any given school year. Kids move out of district. New preschool students turn three and
transition from early intervention to the public schools. Kids are dismissed from speech. Kids are
evaluated and speech is added. Whatever the reason, my caseload is not even close to static. For this
reason, I choose to use an Excel spreadsheet to keep track of my caseload. Since I already have a list
of kiddos in one place, I also use this for attendance. Here's an example:
I group the students by teacher/session, then by last name (as you can see, I did not alphabetize my
"students" here). On this list, I include IEP information (frequency/duration of service, service delivery
type, etc.). Once I have my student list complete, I upload to Google Docs and I can keep my
attendance using my iPad quickly and easily!
For attendance, I use the following codes:
x = present (easier than searching for a check mark)
A = Absent
D = Dismissed
L = Late
T = TEAM meeting
TA = Teacher Absent
SNA = Student Not Available
TNA = Teacher Not Available
FT = Field Trip
SD = Snow Day
Here's another very important piece of the puzzle...and another thing that is frequently changing! Again, I
use an Excel file to type up schedule. I usually group kids by needs/classroom on scrap paper first, then
add the groups to the schedule. I also usually give teachers a copy of the schedule with their kids
highlighted. This way, if anyone is looking for me, they know where to find me. This is what my blank
schedule looks like:
3. Lesson Planning
I wish I could say that I had a perfect system for planning my lessons. But, I don't! I've tried numerous
systems throughout the years and still haven't found a system that I love . With that said, here are some
of the things that I've tried (maybe you will find something that you love!).
For a while I used Excel files for planning (are you sensing a theme here?). I would plug in my groups,
then write, copy, and paste activities into the group slots. I tried it this way at first. I would just keep
the file open on my computer and refer to it throughout the day as needed. There are 2 tabs along the
bottom (AM & PM):
|Lesson Plan Excel Doc - Morning|
Then I tried printing the pages and putting them into a binder. Since I needed 2 pages (1 for the
morning, 1 for the afternoon), I ended up doing cutting and stapling so that I ended up unfolding
the planning pages. It seemed cumbersome, so I tried changing it to this:
|(hole punch here to add to binder)|
This way, I could add both pages to a binder, open it up, and see my whole schedule. I still wasn't
100% thrilled. So, this is my most recent method...I always use a bound calendar with weekly and
monthly views (see below for pictures). I used the Name Tag template in Word (6 squares). I added
my groups for each day (M-F) to 5 of the squares, then "TO DO" on the 6th. I could plan in advance
and add upcoming IEPs to the To Do list. The Friday before a given week, I would print the labels
and stick them into my planner:
*Last school year, I worked at multiple schools. I assigned each of them a different color highlighter for
This is the calendar I got at Target for the upcoming school year:
4. Meetings, Screenings, RTI.
Believe it or not, I do not love the calendar function on my iPad for organizing school info. I tried it at
the beginning of the year and it just wasn't for me. I may try Google calendar this year, but we shall see!
Typically, I just add meeting info to the monthly calendar of my bound calendar (see above).
I don't have helpful info for Screenings and RTI. Sorry! I just keep a file folder for each and add my
hand written notes to the folders. We're not supposed to write up reports on anything unless we have
written consent, so I make do with informal notes.
If you see anything you like, I've made some of the forms available on Google Docs.
Come back tomorrow for an apple themed open ended activity!